Essential
Mail
Service
(Digital Distribution
)
Require
more information
SAVE 50% in Accounts Receivable
costs
According to our
research,
companies are paying between a $1.10 to $1.60 per invoice or
statement
sent as a hard-copy document including postage. The
higher of the two costs includes filing cabinets, arch lever files, and
floor space.
For example if you sent 2,000 invoices per month
(each invoice
was equivalent to 1.5 A4 pages) this would be costing you between
$2,200 and
$3,200 per month. Imagine only having
to pay half that amount. Imagine
being able to double your sales with no affect on your current costs.
Isn’t
that absolutely brilliant!
What do I get with the Essential
Mail
Service?
- No
Capital Expenditure
- No
additional IT Infrastructure
- No
Pre-printed Stationery or postage
- No
sorting, collating and filing
- No
lost or misplaced Invoices Invoices
& Statements sent via E-mail or
Facsimile
- Online
Storage of all Invoices and Statements
- Easy
Retrieval through a secure Web interface
- Optional
Online Access (24x7) by your customers to
their invoices & statements from anywhere in the world.
- Optional
CSV file for your customers to upload into
their Financial, ERP or MRP system
- Fast payment of invoices
How does the Essential Mail
Service Work?
- You
transmit data (a print stream) to Scan2Archive via secure FTP (File
Transfer Protocol) link that is established between the two
organisations.
- Scan2Archive
processes the data and identifies whether the customer’s invoice is to
be sent via facsimile or e-mail.
- The data
is matched into the invoice overlay and a PDF-image file produced.
Facsimiles
are generated using the contact details supplied and e-mails are
generated using the address data supplied.
- The
Online database is updated from the supplied data (print stream) and
the resultant PDF-image document attached.
- Your
customers who choose email delivery receive a PDF file of the original
paper statement; they then have the option to receive a CSV file
containing summary financial data, which can be directly downloaded
into applications such as business accounting software. The latter
feature is particularly attractive for large customers - some of whom
may receive up to 100 invoices a day - as it saves considerable data
entry time and precludes keying errors. Apart from improving customer
service, email delivery reduces the production cost of invoice
statements by more than 50% over the paper alternative. Fax delivery of
invoice statements is also offered for certain customers.
- You can offer your
customers access to the online database
(24x7). This will enable your
customers’Accounts Payable personnel to recover any misplaced invoices.
The Essential Mail Service is
capable of handling thousands of invoices per day.
How do I get started? Call 1300 789 684 or Click Here
Scan2Archive have other
scanning services as follows:
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