Council paper records of Building Application and Development Application files can be transformed into digital files compliant with Document Management Systems such as HP TRIM.

Our digitisation process includes adequate testing with Council Archivists and Information Technology departments to ensure high quality output, manageable files sizes, compatible file formats and meaningful data extraction. The suggested services are as follows:

  • Collection of files from filing cabinets, shelving, compactus storage and packing into archive boxes.
  • Scan2Archive can also collect from Council off-site storage sites as required.
  • Preparation of files including removal of staples, clips and repositioning of “Post-it” notes.
  • Scanning with high resolution state of the art Document Scanners.
  • Optical Character Recognition (OCR) for text searching.
  • Each Building Application file can be output to 1 PDF file and indexed as per the Lot number / DP number / Address.
  • Data extraction of Lot Number, DP Number, Address.
  • Secure destruction or secure return of original files.