DIGITAL SCANNING SERVICES
SCAN IT ONCE. FIND IT FOREVER. RECLAIM YOUR SPACE
Because paper slows you down, space runs out, and access should be instant — so you can focus on what really moves your business forward.
‘The turnaround time from paper documents to digital files was really quick! The whole process has been great, and thank you for your service.’
Julie – AUSTRALIA PLASTIC SURGERY
EXAMPLES OF DIFFERENT TYPES OF DOCUMENTS THAT CAN BE SCANNED
WE ALSO OFFER
ONSITE SCANNING SERVICES
For situations where your materials are just too sensitive or valuable to leave your premises, the Scan2Archive mobile scanning team can set-up within your offices to deliver a professional and portable scanning bureau.
Our experienced team members will provide all the equipment and professional know how to complete the project with minimum disruption to your organisation.
THE SMARTER WAY TO STORE AND ACCESS YOUR DOCUMENTS
Managing paper is no longer necessary with a government-approved, quality-assured solution built for modern business.
Scan2Archive helps you move faster by digitising your physical records into secure, searchable files. No more clutter. No more downtime. Just easy access to the information you need—whenever and wherever you need it.
From paper stacks to digital clarity, in one simple move.
‘Great business to support you transitioning from the old world of paper to the new world. Done the job with ease, great communication and ongoing support!’
Dan Lacy-WEALTH PARTNERS
WHY LEADING ORGANISATIONS TRUST SCAN2ARCHIVE
MODERN RECORDS FOR A MODERN BUSINESS
Digitising your documents is simpler than you think—and more secure than ever. Whether you’re managing sensitive records or streamlining daily operations, Scan2Archive makes the transition fast, safe, and fully compliant.
GETTING STARTED IS EASY
- Consultation & Scope of Works
We start with a tailored consultation to define your needs, timelines, metadata, and deliverables in full detail.
- Secure Collection & Transport
Materials are boxed securely and transported via our national, secure freight network with trained, trusted personnel.
- Receipt & Document Preparation
Documents are safely stored, cleaned, sorted, and prepped—ready for high-quality scanning under controlled environmental conditions.
- Professional Scanning
State-of-the-art scanners capture crisp, high-resolution digital images using advanced enhancement and automation features.
- Quality Assurance
Every file is checked, verified, and matched to your requirements—ensuring consistent accuracy, clarity, and compliance.
‘The files were collected and scanned in a timely manner, the project was completed on time, the files are in good order and I am able to easily find what I need.’
Ashley Davidson-EASTSIDE INSURANCE
TO FIND OUT MORE ABOUT OUR DOCUMENT SCANNING SERVICES FOR YOUR BUSINESS, CONTACT US TODAY FOR A FAST, OBLIGATION-FREE QUOTE.
FROM PAPER CHAOS TO DIGITAL ORDER—ALL IN ONE SIMPLE STEP
Start your journey toward a more organised, accessible, and secure document system. Our team will guide you every step of the way with professional care and proven expertise.
DOCUMENT SCANNING PROCESS
- Consultation and Scope of Works
All scanning projects should commence with a consultation between the customer and the scanning provider. Every customer and project have specific requirements and it’s important for the vendor to understand the individual needs for each project. A detailed quotation and scope of work document should be developed to articulate how the project will be executed including the costs, time, naming, and metadata requirements.
- Document Security and Transportation
Document security and confidentiality is often the most important consideration for any digitisation project. Secure transportation of the materials from the customers premises to the scanning facility is of paramount importance. The manner in which the materials are boxed prior to transportation plays a critical role in protecting the materials during transportation. Boxes should be appropriate for the weight and size for the materials and be made from durable cardboard or other material as necessary.
- Receipt of Materials and Document Preparation
Once the materials are received at the scanning facility they should be stored in a secure area with consideration for temperature and humidity, light, air quality, pest management and the area should comply with workplace health and safety requirements. Materials are then ready to be prepared. This process should include the removal of any plastic sleeves, paper clips and staples. Documents should then be dusted and cleaned, sorted, ordered and any paper tears repaired ready for scanning.
- Professional Scanning Specialists
A professional outsourced scanning solution will include the use of high speed, state-of-the art production scanners. The use of high-speed production scanners enable sophisticated image quality and enhancement features whilst producing high definition colour images.
- Quality Assurance
The quality assurance process should ensure that each step in the preparation and scanning process has a specific quality check. This should include every image being checked and that file outputs match the customers’ requirements as part of our quality assurance program.
WE SCAN WHAT MATTERS MOST
From compliance records to customer files, Scan2Archive digitises a wide range of business-critical documents with accuracy, care, and security. Whether you’re in healthcare, construction, education, or finance, we help you protect and access your records with ease.
Documents We Commonly Scan
- Employee Records
- Medical Records
- Building Application Files
- Invoices
- Legal Files
- Membership Application Forms
- Financial Planning Files
- Customer Records
- Contracts
- School Records
Don’t see your document type listed? Just ask — we scan almost anything and can tailor the service to your needs.
WHAT OUR CLIENTS ARE SAYING
“The files were collected and scanned in a timely manner, the project was completed on time, the files are in good order and I am able to easily find what I need.”
Ashley Davidson, Eastside Insurance
“Great and reliable service, excellent quality scans with small file size.”
Berala, Family Doctors
“The turnaround time from paper documents to digital files was really quick! The whole process has been great and thank you for your service.”
Julie, Australia Plastic Surgery
“Great business to support you transitioning from the old world of paper to the new world. Done the job with ease, great communication and ongoing support!”
Dan Lacy, Wealth Partners
YOU’RE IN GOOD COMPANY
Scanned files and associated digital assets can be made available via a number of different delivery options, this includes secure Dropbox link, USB, Hard Drive or FTP link to name a few.
Following digital image delivery customers have a choice between having their hard copy documents returned or securely destroyed. Secure destruction should include the documents being industrially shredded and pulped and customers should receive a certificate of destruction as evidence.
